Being accepted is not the last step. There are a few things that have to be finished before the conference, and some of them decide whether you are allowed in the building.
Work through this list as soon as you are accepted. None of it takes long. All of it is worse when it is left to the last week.
Your account has to be complete, not merely created. Fill in every detail you are asked for, and use your real name. That name is the one printed on your certificate.
In MEDIMUN, you are asked to finish an incomplete account before you are let into the rest of MediBook. Doing it now takes a few minutes. See Completing your profile.
A person without a MediBook account does not receive a certificate and cannot attend. This is not negotiable for anyone, at any level. See MediBook is required.
If you are under 18, a parent or guardian has to give consent. They are asked directly and they answer themselves. You cannot answer for them.
In MEDIMUN, a delegate whose parental consent is not complete is not allowed on the premises. Not in the committee room, not in the building. See Parental consent explained.
If you are unsure whether yours is done. Check rather than assume. It is the single most common reason a student who did everything else right is turned away on the first morning.
Debate runs on MediBook. Speeches, points, amendments, voting and roll calls all happen there. You need a device you can use for three days.
In MEDIMUN, a delegate without a device cannot take part in debate properly. MEDIMUN does not provide one and does not compensate for this. Bring a charger as well.
If all you have is a phone. It works. It is not comfortable for writing a resolution, but it works for debating, voting and roll calls. If a device is genuinely impossible for you, tell the teacher leading your delegation now, not on the first morning.
Read the guidance for the role you accepted. It is short and it is written for someone doing it for the first time.
Delegates start at What a delegate does.
Chairs start at Chair role and responsibilities.
Department members and managers start at
In MEDIMUN, chairs are bound by a set of rules that are not optional, including rules about how they may and may not contact delegates. Read them before the conference. See Chair rules overview.
If you are a delegate, research your country and your committee's topics, then write your position paper.
In MEDIMUN, position papers are written and submitted in MediBook. A paper sent as a PDF, by email, or on paper is not accepted. It will not be read and it will not be marked. A delegate who submits a position paper late cannot receive an award. See Position paper rules.
If you are a chair, learn the Rules of Procedure properly and write your research report.
If you are staff, your manager will set out what your department needs before the conference.
In MEDIMUN, staff work is assigned as tasks in MediBook. If a task is not in MediBook, the person it was given to is not required to do it. That protects you as much as it organises you.
Announcements carry the things that change: room allocations, times, what to bring, what has moved. Some are emailed as well. Read them.
Attendance is not partial. This matters most for staff.
In MEDIMUN, a member who does not meet the attendance policy does not receive a certificate. The attendance policy is full attendance, unless the executive board has agreed otherwise in advance. Agreed in advance means agreed before the conference, not explained afterwards.
If something clashes with the conference. It might be an exam, a flight or a medical appointment. Raise it when you accept the role. Almost anything can be worked around with notice. Nothing can be worked around on the day.
Life changes and people drop out. That is normal and it is not a scandal. What causes real damage is finding out late.
If you can no longer take part, say so as soon as you know. For a delegate, tell the teacher leading your delegation, who can hand the place to another student. For staff, tell the organisers.
For a school, a delegate place that has been paid for is not lost when one student drops out. Another student can usually take it. See Delegate changes, swaps and drop-outs.