Conference & digital policies.
MEDIMUN's code of conduct, privacy, cookies, and terms — the policies that govern participation and use of our platform.
MEDIMUN's code of conduct, privacy, cookies, and terms — the policies that govern participation and use of our platform.
These Terms of Service ("Terms") govern your access to and use of the MEDIMUN website at www.medimun.org and the MediBook management platform at www.medimun.org/medibook (collectively, the "Platform").
By accessing or using the Platform, registering an account, or participating in any MEDIMUN conference or activity, you agree to be bound by these Terms. If you do not agree, you must not use the Platform.
Mediterranean Model United Nations ("MEDIMUN", "we", "us", "our") is a non-profit educational Model United Nations programme organised by The English School, a registered educational institution in Cyprus.
The English School 0 Presidential Palace Road and Kyriacou Matsi Strovolos 1082, Nicosia, Cyprus
MEDIMUN is not an independent legal entity. It operates as a programme and activity of The English School. All legal obligations, liabilities, and rights described in these Terms are attributed to The English School acting through the MEDIMUN programme.
Contact: info@medimun.org
MEDIMUN does not accept applications from individuals. All delegate applications must be submitted by a registered school through an authorised School Director. Individual students may not apply directly to attend a MEDIMUN conference as delegates.
By creating an account you represent that:
You must register for a MediBook account to access most platform features. You are responsible for:
You must not share your password with any other person. MEDIMUN will never ask you for your password by email or message. If you believe your account has been compromised, change your password immediately and notify us at info@medimun.org.
MEDIMUN reserves the right to suspend or terminate any account at any time, with or without notice, for:
Termination does not entitle you to any refund of fees paid by your school.
You may use the Platform only:
You must not:
Violation of these prohibitions may result in immediate account termination and may be referred to relevant authorities.
All content on the Platform including but not limited to text, graphics, logos, photographs, videos, software, and design is the property of MEDIMUN / The English School or its content suppliers, and is protected by copyright and other intellectual property laws.
You may not reproduce, distribute, publicly display, or create derivative works from any MEDIMUN content without our prior written consent.
Conference photographs published on the Platform are the property of MEDIMUN. They are made available for personal, non-commercial viewing and downloading (by registered users only) subject to the following conditions:
By submitting any content to the Platform (including profile photos, position papers, resolutions, or messages), you grant MEDIMUN a non-exclusive, royalty-free, worldwide licence to store, display, and use that content for the purposes of operating and improving the Platform. You represent that you own or have the rights to any content you submit.
Resolutions, position papers, and clauses drafted in MediBook remain the intellectual property of the authoring delegate. By submitting them through MediBook, you grant MEDIMUN a licence to display and archive them for educational and record-keeping purposes.
All conference participation fees are charged to and paid by schools through their registered School Director account on MediBook. Individual delegates are not subject to payment obligations on MediBook.
Invoices are issued through MediBook and processed via Stripe. Schools agree to pay all invoices by the stated due date. Late payment may result in the delegation being withdrawn from the conference, at MEDIMUN's discretion.
MEDIMUN is a non-profit educational programme. Refund eligibility is determined on a case-by-case basis and communicated directly to the school. MEDIMUN is under no obligation to issue refunds unless required by law or agreed in writing.
Any purchases made through the MEDIMUN online store (a separate Shopify service on a different domain) are governed by Shopify's terms and the specific store's terms of sale. MEDIMUN MediBook bears no responsibility for those transactions.
By registering a school on MediBook, every School Director individually agrees to and accepts the following obligations:
The School Director represents that they are:
The School Director:
Expressly undertakes to inform parents and guardians of all students under 18 years of age from their school who will create MediBook accounts, that:
For students aged 15 (below the GDPR age of digital consent of 16 in Cyprus): the School Director expressly represents that they have obtained, or will obtain before the student creates an account, valid parental or guardian consent for the processing of that student's personal data by MEDIMUN, and accepts full legal responsibility for this obligation.
MEDIMUN does not directly collect parental consent from parents. The School Director is the sole responsible party for ensuring this consent is obtained and documented.
The School Director is responsible for:
The School Director, on behalf of themselves and their school, agrees to indemnify and hold harmless MEDIMUN and The English School, their officers, employees, and volunteers, from and against any claims, losses, damages, fines, penalties, or legal costs arising from:
The Platform is provided "as is" and "as available" without warranty of any kind, express or implied. MEDIMUN makes no representations or warranties regarding:
To the fullest extent permitted by applicable law, MEDIMUN and The English School shall not be liable for:
Where liability cannot be excluded by law, the total aggregate liability of MEDIMUN and The English School to you in connection with any claim shall not exceed the amount (if any) paid by your school to MEDIMUN in the 12 months preceding the event giving rise to the claim. For users who have paid nothing, our maximum liability is EUR 0.
You acknowledge that the limitations of liability in this Section 10 are an essential element of the bargain between you and MEDIMUN, and that MEDIMUN would not have made the Platform available without these limitations.
You agree to indemnify, defend, and hold harmless MEDIMUN, The English School, their officers, employees, volunteers, chairs, secretariat members, and agents from and against any claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising from:
These Terms are governed by and construed in accordance with the laws of the Republic of Cyprus, without regard to conflict of law principles.
Any dispute arising out of or in connection with these Terms or the Platform shall be subject to the exclusive jurisdiction of the courts of the Republic of Cyprus, specifically the courts of Nicosia.
Before initiating formal legal proceedings, both parties agree to attempt to resolve any dispute through good-faith negotiation for a period of at least 30 days.
MEDIMUN reserves the right to modify, suspend, or discontinue any part of the Platform at any time without notice or liability.
We may update these Terms from time to time. When we make material changes, we will notify registered users by email and update the "Last updated" date at the top. Continued use of the Platform after the effective date of changes constitutes acceptance of the updated Terms.
If you do not agree to the updated Terms, you must stop using the Platform and may request deletion of your account.
Your use of the Platform is also governed by our Privacy Policy, which is incorporated into these Terms by reference.
Your use of the Platform is also subject to our Cookie Policy.
The Platform integrates with third-party services including Google Drive, Stripe, and others. Your use of these services is subject to their respective terms of service. MEDIMUN is not responsible for the practices or content of any third-party service.
MEDIMUN is committed to the safety and welfare of all participants, particularly minors. MEDIMUN has a safeguarding policy which applies to all conference activities. If you have any safeguarding concerns, contact info@medimun.org or speak directly with a MEDIMUN Senior Director.
School Directors are responsible for the welfare of students under their supervision during conference activities.
MEDIMUN shall not be liable for any failure or delay in performance of its obligations under these Terms where such failure or delay results from circumstances beyond its reasonable control, including but not limited to natural disasters, pandemics, government actions, war, civil unrest, cyberattacks, power failures, or telecommunications disruptions.
In such circumstances, MEDIMUN will endeavour to give notice and resume normal operations as soon as reasonably practicable.
If any provision of these Terms is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, that provision shall be severed and the remaining provisions shall continue in full force and effect.
These Terms, together with the Privacy Policy, Cookie Policy, Code of Conduct, and Dress Code Policy, constitute the entire agreement between you and MEDIMUN with respect to your use of the Platform, and supersede all prior agreements, understandings, and representations.
For any questions regarding these Terms:
MEDIMUN 📧 info@medimun.org 🌐 www.medimun.org
Legal Entity: The English School 0 Presidential Palace Road and Kyriacou Matsi Strovolos 1082, Nicosia, Cyprus