A conference is a real event with real obligations attached. Somebody has to hold the venue, hold the money, answer to the schools that send children, and be accountable if something goes wrong. That is the executive board.
The board is made up of adults. At a conference organised by a school, they are teachers.
The conference as a legal and financial event.
Safeguarding, and the welfare of everyone on the premises.
The direction of the conference. Dates, size, committees, fees.
Appointing the student leadership and overseeing it.
Approving anything that falls outside normal policy.
Continuity, because the board stays and the student team changes every year.
The board does not chair committees, write resolutions or run debate. That work belongs to the students. A board that starts running rooms has taken the conference away from the people it is for.
The executive board is not the Secretariat. The board is made up of adults and stays in place from year to year. The Secretariat is made up of students and changes every year. They are two separate layers. See The Secretariat.
A board divides its work by area of responsibility. Each member takes a portfolio and answers for it. A portfolio is not a job title. It is the area you write to when you have a question.
In MEDIMUN, the executive board is the Senior Directors and the Directors. All of them are teachers, not students. See Senior Directors and Directors.
In MEDIMUN, the portfolios held on the board are: - Academics, delegates, and contact with school directors. This is where questions about committees, delegates and position papers belong. - MediBook. The platform itself. - Finance and general organisation. Fees, invoices, and the running of the event. - Outreach. Advertising, and MediNews. - Food and coffee during the conference.
Some things cannot be settled inside a committee or a department. They need the board.
In MEDIMUN, a meetup outside the conference must be approved by the Secretariat and the executive board before it happens.
In MEDIMUN, staff are expected to attend in full. An exception has to be agreed with the executive board in advance, not explained afterwards. See Department attendance and certificates.
If you are unsure. Send the question to the closest portfolio. It will be passed on. Do not send the same question to every portfolio at once. That produces several different answers to the same question.
If your question crosses two portfolios. A delegate matter that also costs money is the usual example. One board member answers it after speaking to the other. You will get one answer, not two.
If you need a name. This document does not name the current board members. Ask through your chair, your manager or your school director, and you will be pointed at the right person.